5 Reasons Why You’ll Love Notion

**I’m not an affiliate. I use Notion daily for my business and enjoy sharing my experience.

Do you ever feel brain overload at work? For me, it typically occurs when I’m trying to multitask. I have too many tabs open in my browser window. Fewer tabs reduce distractions and encourage better focus. This is one of five reasons you’ll love Notion.

I explored Notion last summer after I heard about it on Twitter. For the past 6 years, I have primarily used Google Suite. I dabbled with Asana, Trello, Evernote, Keep, and Dubsado, but none of them worked well for me. This was due to the emphasis on Kanban project management versus a hierarchy information system. Kanban is great for managing the steps in a project. It’s not helpful when organizing the system in which the project belongs.

Why did I choose Notion?

Notion allows me to work in one page without opening multiple different apps. In the past, I had to open Docs, Sheets, Drive, and other tools to achieve the same results. Below is an example of toggling between tabs to create a new blog post.

Now when working on content creation I use one tab. The page includes a table that allows me to pivot between views (list, calendar, gallery). Each row of the table contains the information needed for tracking distribution, tasks, etc. When you open the field, I can see the full post for copy, formatting, and media embeds.

If you like this setup, check out the Writing Team Dashboard.

5 Reasons why you’ll love Notion

Notion works as the 🧠 brain of your business. It shares and stores knowledge (processes + information) between you and those you work with internally and externally.

1. Dynamic
   Notion works like a closed website for documenting information, policies, processes, and templates for your business. It’s easy to edit and move content blocks. You can move pages without breaking links. As your business continues to evolve Notion has the features and functions to support your growth.
2. Aesthetic
   Knowledge work doesn’t have to be boring. Personalize the dashboard and templates to fit your desired look or brand. For you this might be inspirational quotes, brand images, or a playlist.
   • Add banner images and icons to pages
   • Embed images, video, or webpages
   • Color text and blocks.
   • Create columns and more.
3. Streamlined
   As shown above, Notion streamlines work within one tab vs multiple tabs. You can add hyperlinks and anchor linking to go directly to the resource.
4. Efficient
   • Tables allow you to switch between calendar, gallery, and lists. This assists in quicker execution, better analysis, and decision making.
   • Quick find searches the entire database in case you can’t remember the resource.
   • Side bar menu holds your favorites, shared workspaces, and private worspace.
   • Using icons or emojis with your page titles helps with quicker recognition.
5. Shared access
   You get to determine who has access, how much, and what they can do with it. This is helpful for privacy when working with internal and external business partners. Since I build out dashboards and templates for small businesses, I share access through a private link or workspace.

Based upon research outcomes, the effective use of visuals can decrease learning time, improve comprehension, enhance retrieval, and increase retention.

psychology today

How can you start using Notion?

If you’re a new user, I’d suggest starting with Notion’s free personal plan. This allows you to get your feet wet. You can create your own document or begin with a template.

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additional Resources

Notion has an active and supportive community. Marie and Frances are both generous with their knowledge and welcoming.

• Marie Poulin
• Frances of The Notion Bar
• Notion Users [View Twitter List]

If you’re curious how Notion can work for your business or want to create a template to use with your clients, let’s chat! Tell me your challenge and I’ll share a tip in 30 minutes.